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Stakeholder events privacy notice

Purpose for processing

The purpose for collecting your personal data is so that we can communicate with you about our events. We may ask you for your consent for your name and email address to be shared amongst the other attendees of any event for the purposes of networking and building relationships.

What we need

If you wish to attend one of our events, you will be asked to provide your contact information including your name, the organisation you work for (if you are attending on their behalf) and, if offered a place, information about any dietary requirements or accessibility requirements you may need.

The legal basis we rely on for processing your personal data is consent under article 6(1)(a) of the General Data Protection Regulation (GDPR).

Where we have collected personal information relating to your accessibility and dietary requirements we rely on consent as the legal basis for processing this information under Article 9(2)(a) of the GDPR.

Why we need it

We will use your contact details to communicate with you about the event and also to ensure that we can accommodate your personal requirements.

What we do with it

We only use your personal data to invite you to events and keep you updated afterwards. You will receive initial invitations to events, reminder emails and, if you are allocated a place, any pre-event information. After the event, we may share a write up of the discussions and our plans for next steps.

We may ask you for your consent for your name and email address to be shared amongst the other attendees of any event for the purposes of networking and building relationships. Your personal data will not be shared with anyone else, except for the below specific events:

  • Lived Experience Events: For those who consent, we will share your details with The Health and Social Care Alliance Scotland (the ALLIANCE) for engagement in Scotland. For more information, please see their privacy policy (opens in new tab).

We will ask for your consent to email you about future events that you may be interested in.

You have no obligation to participate in events. If you do want to participate, you can opt out at any time. If you opt out, this will mean you won’t get any future correspondence about upcoming events from us. If you wish to opt out, please contact us

Where you have provided us with information about dietary and accessibility requirements we will share anonymised information with the venue.

How long we keep it

We will keep your personal data within our contacts list for 3 years from when we last contacted you, at which point we will either delete it or contact you again to regain your consent.

Information that we collect relating to your dietary and accessibility requirements will be deleted after the event.

What are your rights?

If you want to know more about your rights, please refer to the Your rights section within the Gambling Commission privacy statement.

Do we use data processors?

Yes - we use Mailchimp, SurveyMonkey and Eventbrite to send out emails on our behalf for events. For more information, please see their privacy policies:

You will be informed of any other processor/s used as part of the event you take part in.

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Recruitment privacy notice 2024

Last updated: 18 December 2023

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Following an audit the 'contact us' link has been updated. Broken link fixed

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