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Licensing decisions: Procedures and guidance for licensing hearings

Guidance to assist Directors or the Regulatory Panel to carry out their licensing functions in accordance with our policies and procedures and to comply with the law.

Documentary and other evidence

The applicant and the Gambling Commission’s representatives are expected to agree a bundle of relevant documents. Commission officials should prepare a bundle in the first instance and send it to the applicant. Applicants will normally be given 14 days to comment on the contents of the bundle, but there may be occasions when a shorter period will be appropriate.

In the absence of an agreed bundle, the Commission’s representatives will prepare a bundle of relevant documents.

In some circumstances material which is not suitable for photocopying and distribution will be available for inspection by the Regulatory Panel or Director on the day, having previously been available for the applicant to inspect. In exceptional circumstances there may be material, which is relevant to the decision which the Panel or Director must make, but which is not suitable for disclosure to the applicant or another person relevant to the application. Legal advice should be sought wherever this appears to be the case.

Save in exceptional circumstances, a copy of the bundle will normally be sent to the Panel or Director and the legal adviser no later than seven days prior to the hearing.

Agreed facts

Where possible, a statement of facts will be prepared by the Commission and agreed with the applicant so that agreed facts can be put before the Panel or Director. Where the facts of the case are disputed, or not agreed, then the applicant or their representative and the Commission’s representative will have the opportunity to put their version of events to the Panel or Director. This may be done in person, or if nobody objects to the matter being dealt with on the papers alone then the Panel or Director will consider the case on the papers.

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