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Documents Needed to Support a Test House Application

This is a list of documents that you will need to submit to support your application for Test House approval.

Application form

This must be fully completed and signed by all key people, as named in the application. It is not a valid application without all necessary signatures.

Accreditation

Applicants must obtain BS EN ISO/IEC 17025 certification (opens in new tab) accreditation from the United Kingdom Accreditation Service (UKAS) or an equivalent recognised international organisation. The accreditation certificate must confirm that the scope of the accreditation is sufficient to allow the Test House to test to the Gambling Commission’s standards.

Indemnity Insurance Certificate

The certificate must be in date and must name the entity that is conducting the Test House work and cover all locations where the work is conducted and all areas the Test House is seeking approval for.

Ownership structure diagram

This should clearly show:

  1. the full group structure with equity percentages
  2. all individuals owning 10 percent or more of the applicant company
  3. shares held by investment companies/investment funds, and the ultimate beneficiaries of the investment funds.

Share certificates

These must be provided for all the companies in the direct line of ownership.

Certificate of incorporation

These must be provided for all the companies in the direct line of ownership.

Management structure diagram

This must show all the key positions, as set out in the application form, and the lines of reporting.

Business plan

This should include information on the testing services that the Test House wants to provide, a commentary on the management structure and the group structure (where applicable), and details of business continuity arrangements, future plans, funding and forecasts.

Policies and procedures

These should cover anti-money laundering and how to avoid terrorist financing; the Know Your Customer checks used to establish that an operator is licensed to provide gambling facilities in the Great Britain (GB) market; back-up procedures.

Operational Model Map

This should demonstrate the process flow, from onboarding a new customer to providing them with their test certificates.

Bank statements for last 3 months

These should be for the entity that is applying for approval.

Audited accounts

These may not be available if the business has been incorporated for only a short period of time.

Management accounts

These should be provided by a new business where there are no audited accounts and by an established business where the audited accounts are more than 3 months old.

Proof of funding

The evidence required will be dependent on the source of funding. If funding is from existing profits, audited accounts, management reports and bank statements will probably be sufficient. If a loan is being used to fund the business, we want to see a copy of the loan agreement.

Profit and loss projections for next 3 years

This should include a commentary on the assumptions made in preparing the projections.

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Test House information reporting

Last updated: 11 December 2023

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