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Guidance

The prevention of money laundering and combating the financing of terrorism

Guidance for remote and non-remote casinos: fifth edition

  1. Contents
  2. Part 7 - Record keeping
  3. 8 - Retention period

8 - Retention period

Records of identification and verification of customers must be kept for a period of five years after the business relationship with the customer has ended, for example where the customer closes their gambling account with the operator or ceases to visit or use the casino. 143

Supporting records must be retained for a period of five years from the date the business relationship ended. 144

Upon expiry of the five-year retention period, any personal data must be deleted unless:

  • the casino operator is required to retain records containing personal data by or under any law or the purposes of any court proceedings
  • the subject of the data has agreed to the retention of the data
  • the casino operator has reasonable grounds for believing that records containing the personal data need to be retained for the purposes of legal proceedings. 145

Records of internal and external reports on suspicious activity should be retained for five years from when the report was made.

References

143 Regulation 40(3).
144 Regulation 40(3).
145 Regulation 40(5).

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Supporting records (gaming machines)
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Form in which records are to be kept
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