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Guidance

Lottery submissions guidance

Guidance for information collected in the Lottery Submissions service.

Lottery submissions guidance notes

Key lottery information
Lottery date - day
Enter the day of the month the lottery was drawn. Use the following format: DD (e.g. 09). The date entered must be on, or before, the current date.
Key lottery information
Lottery date - month
Enter the month the lottery was drawn. Use the following format: MM (e.g. 10). The date entered must be on, or before, the current date.
Key lottery information
Lottery date - year
Enter the year the lottery was drawn. Use the following format: YYYY (e.g. 2022). The date entered must be on, or before, the current date.
Key lottery information
Lottery type
Enter the lottery type from the pre-defined list. The options are subscription, scratchcards, vending machines, and raffle style.
Income from ticket sales (proceeds)
Ticket cost
Enter the cost of a single lottery ticket. Note that the price of the ticket must be the same for all tickets sold. For example, you cannot sell tickets at different prices, or offer three for £5, or charge some entrants while giving others free entry. This must be a numerical value with 2 decimal places greater than zero.
Income from ticket sales (proceeds)
Ticket sales – Non remote
Enter the total value of ticket sales (proceeds) sold via non-remote means. This is the proceeds of the lottery before any deductions.
This must be a numerical value with 2 decimal places greater than or equal to zero. The total ticket sales must be divisible by the ticket cost to produce a whole number.
Income from ticket sales (proceeds)
Ticket sales – Remote
Enter the total value of ticket sales (proceeds) sold via remote means. This is the proceeds of the lottery before any deductions. This must be a numerical value with 2 decimal places greater than or equal to zero. The total ticket sales must be divisible by the ticket cost to produce a whole number.
Income from ticket sales (proceeds)
Total ticket sales
Auto-populated field. This is calculated from the aggregated non-remote and remote total ticket sales recorded. We refer to this total as the total proceeds from a lottery.
Allocation of ticket sales (proceeds)
Amount of ticket sales passed to the society
Enter the total amount of ticket sales (proceeds) passed on to the purposes of the society (or local authority) which the lottery is promoting. This must be a numerical value with 2 decimal places less than or equal to proceeds total.
Allocation of ticket sales (proceeds)
Expenses
Enter the total value of expenses ‘reasonably incurred’ in organising the lottery, directly related to the operation of the lottery and paid out of the lottery’s proceeds. This must be a numerical value with 2 decimal places greater than or equal to zero. Any expenses incurred that relate to the arrangements for several lotteries (for example, the cost of marketing a subscription lottery, or the purchase of a mailing list) can be spread across all lotteries relating to this expenditure. For example, the costs of recruiting a new member to participate in five draws should be spread out across the five lottery submissions that they relate to. Any expenses donated (for example, if a printing company prints the tickets for free), or not paid out of the lottery proceeds (for example, if the cost of setting up the lottery is met from the society’s reserves) must not be included. Further guidance is available in our Lottery proceeds - Advice note (opens in new tab).
Allocation of ticket sales (proceeds)
Prizes allocated from ticket sales
Enter the total value of prizes allocated directly from the total proceeds of this lottery only (remote and non-remote ticket sales combined) This includes prizes of money, money's worth, or partly the one and partly the other. This must be a numerical value with 2 decimal places greater than or equal to zero.
Any prizes donated to the lottery, or prizes whereby the cost has been met from external sources or from the society’s non-lottery funds, must not be included.
This also excludes monies taken out of the proceeds for a future rollover prize(s) or paid out of this lottery as a rollover prize. Further guidance is available in our Lottery proceeds - Advice note (opens in new tab).
Allocation of ticket sales (proceeds)
Amount rolled over to the next lottery
Enter the total value of ticket sales (proceeds) of this lottery not allocated or claimed in this lottery and rolled over to increase the value of the prizes available for allocation in another lottery . This must be a numerical value with 2 decimal places greater than or equal to zero.
Allocation of ticket sales (proceeds)
Total allocation of ticket sales
Auto-populated field. This is calculated by the sum ‘Amount of ticket sales passed to the society’ (add) ‘Expenses’ (add) ‘Prizes allocated from ticket sales’ (add) ‘Amount rolled over to the next lottery’. This figure should equal the amount displayed in the ‘Total ticket sales’ field.
Additional lottery information
Was this lottery run as a branded lottery?
Select either ‘Yes’ or ‘No’ to record if the data is, or is not, a branded lottery. A branded lottery is when multiple society lotteries are promoted under a common brand or image, either in rotation with other societies or as a regular occurrence for that single society. See Common Terms and Definitions for further information on branded lotteries.
Additional lottery information
Name of branded lottery
If the lottery draw was for a lottery run as a branded lottery, tell us the name of the branded lottery in this free-text field.
Additional lottery information
Prizes from rollover
Enter the total cumulative value of prizes paid out for a rollover from a previous lottery or lotteries. This entry is only required if a rollover prize is won and paid out. This must be a numerical value with 2 decimal places greater than or equal to zero.
Additional lottery information
Largest prize awarded
Enter the value of the single largest prize awarded in the lottery draw regardless of whether the cost of the prize has been taken directly from the lottery proceeds, donated to the society, or paid for from other (non-lottery) funds.
The largest prize awarded is the highest single value prize won by virtue of a lottery ticket (whether in money, money's worth, or partly the one and partly the other and including any winnings arising from a rollover).
This must be a numerical value with 2 decimal places.
Additional lottery information
Date of next lottery - day
Enter the day of the month the next lottery will be drawn, or in the case of an instant win lottery the last date the tickets will be on sale, or the expiry date of the tickets. Use the following format: DD (e.g. 09). The date entered must be on, or after, the current date. If you do not know the date of your next lottery, please enter an estimated date up to 12 months in advance. You will need to inform us if this date changes.
Additional lottery information
Date of next lottery - month
Enter the month the next lottery will be drawn, or in the case of an instant win lottery the last date the tickets will be on sale, or the expiry date of the tickets. Use the following format: MM (e.g. 10). The date entered must be on, or after, the current date. If you do not know the date of your next lottery, please enter an estimated date up to 12 months in advance. You will need to inform us if this date changes.
Additional lottery information
Date of next lottery - year
Enter the year the next lottery will be drawn, or in the case of an instant win lottery the last date the tickets will be on sale, or the expiry date of the tickets. Use the following format: YYYY (e.g. 2022). The date entered must be on, or after, the current date. If you do not know the date of your next lottery, please enter an estimated date up to 12 months in advance. You will need to inform us if this date changes.
Declaration
Statement of confirmation
Select either ‘Yes’ or ‘No’ to confirm that the data submitted is accurate and has been verified as correct prior to submission by an appropriate person.
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