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Guidance

LCCP Information requirements

Guidance for licence holders on the information requirements in the LCCP

Published
30 October 2020

Last updated
15 April 2024 - Changes

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  1. Contents
  2. 18 - Other information requirements (lottery records and submissions)

18 - Other information requirements (lottery records and submissions)

This section provides guidance to holders of lottery operating licences on:

  • the accounting records they must keep relevant to each lottery they offer
  • lottery submissions.

Licence condition 11.1.1

Lotteries – societies and local authorities

All lottery operating licences issued to non-commercial societies or local authorities

Accurate accounting records must be kept in relation to all lotteries promoted in reliance on this licence showing:

  • the total proceeds of each lottery

  • the amount allocated to prizes in each lottery

  • the amount of proceeds allocated to expenses, and details of those expenses, for each lottery

  • the amount applied directly to the purposes of the society or purposes for which the local authority has power to incur expenditure as the case may be

  • the number of sold and unsold tickets in each lottery.

Such records must be made available to the Commission for inspection on request and retained for at least three years from the date of any lottery to which they relate.

In addition, in respect of each lottery promoted in reliance on this licence, a lottery submission must be sent to the Commission within three months of the date of determination of the lottery or, in the case of an ‘instant lottery’, within three months of the last date on which tickets in the lottery were on sale providing the information set out…above. Every such submission must contain or be accompanied by a declaration that the information given in it is correct and must be shown to have been approved before submission by:

  • the holder of a personal management licence

  • ‘qualified person’ as defined in the Gambling Act 2005 (Definition of Small-scale Operator) Regulations 2006

  • except where the licensee is a local authority, the designated person named on the lottery tickets as having responsibility for the promotion of the lottery.

Accounting records for lotteries

Your company must keep accounting records relevant to each lottery it offers. As a minimum, the record must include the following information:

  • the total proceeds of each lottery
  • the amount allocated to prizes in each lottery
  • the amount of proceeds allocated to expenses, and details of those expenses, for each lottery
  • the amount applied directly to the purposes of the society or purposes for which the local authority has power to incur expenditure (as the case may be)
  • the number of sold and unsold tickets in each lottery.

Records should be retained for inspection for at least three years from the date of any lottery to which they relate.

Lottery submissions

Operators of non-commercial society lotteries and local authority lotteries must also submit information to us about each lottery they have conducted. Guidance notes on lottery submissions are available on our website. These notes explain what details are to be submitted to us and when.

Other useful information on lotteries is contained with our advice for society lotteries, local authority lotteries and external lottery managers about the requirements relating to the distribution of lottery proceeds.

Lottery submissions must be made via our eServices digital service (opens in a new tab). Further guidance notes for completing lottery submission on eServices are also available.

Each submission must be approved by a relevant and authorised person. This is either the holder of a personal management licence employed by the operating licence holder to which the lottery relates, a qualified person (opens in a new tab), or (for a local authority) the person named on the lottery tickets as promoter of the lottery.

These reporting requirements apply to all holders of lottery operating licences issued to non-commercial societies or local authorities. 

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