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Guidance

Records Retention Schedule

The Gambling Commission's Records Retention Schedule.

Published
12 May 2026

Last updated
12 May 2026 - Changes

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  1. Contents
  2. Corporate Administration function

Corporate Administration function

Corporate Administration function records retention schedule

Corporate Administration function records retention schedule
Type of record Retention period Trigger Reason and/or relevant legislation Action at end of retention period
Briefing and debrief documents (including expert groups) 3 years End of use Business need Review
Business continuity plans and related documentation 3 years When superseded Business need Review
Business Planning process documents 6 years End of use Business need Destroy
Corporate plans, policies, processes, strategies and guidance 6 years When superseded Limitation Act 1980 Review
Corporate templates, internal frameworks, toolkits and "how to" documents 3 years When superseded Business need Destroy
Data and related reports (including lottery data) 15 years Date of report National Archives retention guidance Destroy
Decision logs, action logs, and forward looks 6 years End of reporting year Limitation Act 1980 Destroy
Departmental staff management 3 years End of calendar year Business need Destroy
External audits and reports 6 years Date received Limitation Act 1980 Review
External reporting (including statutory and mandatory reporting) 6 years End of reporting year Business need Destroy
Internal audits and reports 6 years Date received Business need Review
Internal informal meeting notes 3 years Date of meeting Business need Destroy
Internal reporting, monitoring, quality assurance and reviews 3 years End of reporting year Business need Destroy
Meeting minutes, papers and agenda 6 years Date of meeting Limitation Act 1980 Review
Meeting scheduling and related correspondence 3 years Date of meeting Business need Destroy
Official correspondence 3 years Date of correspondence Business need Review
Published advice 6 years Date published Limitation Act 1980; Public Records Act 1958 Transfer to National Archives
Risk management records 6 years When superseded Limitation Act 1980 Destroy
Departmental and/or team administration 3 years End of use Business need Destroy
Training material 6 years When superseded Limitation Act 1980 Destroy
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