Cookies on the Gambling Commission website

The Gambling Commission website uses cookies to make the site work better for you. Some of these cookies are essential to how the site functions and others are optional. Optional cookies help us remember your settings, measure your use of the site and personalise how we communicate with you. Any data collected is anonymised and we do not set optional cookies unless you consent.

Set cookie preferences

You've accepted all cookies. You can change your cookie settings at any time.

Skip to main content
  1. Home
  2. About us
  3. Records Retention Schedule

Guidance

Records Retention Schedule

The Gambling Commission's Records Retention Schedule.

Published
12 May 2026

Last updated
12 May 2026 - Changes

Document actions
Print or save (opens in new tab)

  1. Contents
  2. Facilities function

Facilities function

Facilities function records retention schedule

Facilities function records retention schedule
Type of record Retention period Trigger Reason and/or relevant legislation Action at end of retention period
Accident reports 3 years Date of incident or last date in book The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR) (SI 1995/3163) as amended; Limitation Act 1980 Destroy
Building compliance register and information for contractors 6 years When superseded Health and Safety at Work Act 1974; Limitation Act 1980 Review
CCTV recordings 21 days Date of recording Business need Destroy
Chain of custody for physical incoming post 12 months End of calendar year Business need Destroy
Confidential waste bin log 6 years End of financial year Limitation Act 1980 Destroy
Display Screen Equipment (DSE) assessments 6 years Date of assessment Limitation Act 1980 Destroy
First aid slips 6 years Date of incident Limitation Act 1980 Destroy
Key log 6 years End of calendar year Limitation Act 1980 Destroy
Near miss reports 6 years Date of report Limitation Act 1980 Destroy
Staff information for ID cards 12 months End of employment Business need Destroy
Staff locker allocation log 12 months When superseded Business need Destroy
Staff photos for ID cards Immediate End of employment Business need Destroy
Staff rota - first aiders and fire marshals 12 months End of calendar year Business need Destroy
Staff vehicle information 12 months End of use Business need Destroy
Starters and leavers information 3 years End of reporting year Business need Destroy
Stock control lists 6 years End of financial year Limitation Act 1980 Destroy
Tracking details for tracked items of physical sent post 12 months End of financial year Business need Destroy
Visitor details 6 years End of calendar year Limitation Act 1980 Destroy
Previous section
Corporate Administration function Next section
Finance function
Is this page useful?
Back to top