Guidance
Records Retention Schedule
The Gambling Commission's Records Retention Schedule.
National Lottery function
National Lottery function records retention schedule
| Type of record | Retention period | Trigger | Reason and/or relevant legislation | Action at end of retention period |
|---|---|---|---|---|
| Audit and Inquiry records relating to the National Lottery | 6 years | Date of final report | Limitation Act 1980; Public Records Act 1958 | Transfer to National Archives |
| Change programme documentation | 6 years | Completion of project | Limitation Act 1980 | Destroy |
| Management information reporting | 6 years | Date of report | Limitation Act 1980 | Destroy |
| National Lottery compliance and monitoring records | 6 years | End of licence (expiry or revoked) | Limitation Act 1980 | Destroy |
| National Lottery information requests and regulatory requests | 6 years | Date of request | Limitation Act 1980 | Destroy |
| National Lottery regulation | 6 years | End of licence (expiry or revoked) | Limitation Act 1980 | Review |
| National Lottery retailer information | 6 years | End of licence (expiry or revoked) | Limitation Act 1980 | Review |
| National Lottery Licence competition administration | 6 years | End of licence (expiry or revoked) | Limitation Act 1980; Public Records Act 1958 | Transfer to National Archives |
| National Lottery Licence competition internal papers and transition documents | 6 years | End of licence (expiry or revoked) | Limitation Act 1980 | Review |
| National Lottery Licence competition application and applicant information (successful and unsuccessful applicants) | 6 years | End of licence (expiry or revoked) | Limitation Act 1980; Public Records Act 1958 | Transfer to National Archives |
| The National Lottery Licence and supporting framework | 6 years | End of licence (expiry or revoked) | Limitation Act 1980; Public Records Act 1958 | Transfer to National Archives |
| User access applications for virtual data room | 6 years | Award of licence | Limitation Act 1980 | Destroy |
| Vetting of National Lottery employees | 6 years | End of licence (expiry or revoked) | Limitation Act 1980 | Destroy |
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Last updated: 12 May 2026
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