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Club gaming and machine permits

Information about the renewal process for club gaming and club machine permits. 

GLA: Part 25 Clubs

Club gaming permit (CGP) 

A club gaming permit is available to members’ clubs or miners’ welfare institutes, but not commercial clubs. It allows the club to offer:

  • equal chance gaming such as poker and bingo
  • games of chance (pontoon and chemin de fer only)
  • up to three gaming machines in total of categories B3A, B4, C or D, but by agreement, only one machine can be of category B3A. 

Restrictions on the gaming are:

  • no limits on stakes and prizes, except bingo where there is a stakes and prizes limit of £2,000 in any seven day period
  • limit on participation fees per person per day - £20 for bridge and or whist (if played on a day on which no facilities of any kinds of gaming (other than bridge or whist) are provided by the relevant club on that day), £3 for other gaming (including poker) in any other circumstances 

Club machine permit (CMP) 

A club machine permit is available to members’ clubs, miners’ welfare institutes, and commercial clubs. It allows the club to offer:

  • equal chance gaming such as poker and bingo
  • up to three gaming machines in total of categories B3A, B4, C or D, but by agreement, only one machine can be of category B3A (B3A not permitted for commercial clubs). 

Restrictions on the gaming are:

  • limit on stakes and prizes for bingo is £2,000 in any seven day period
  • limit on stakes for poker - £10 per person per game, within a premises limit of £250 in stakes per day and £1,000 per week
  • limit on prizes for poker - £250 per game
  • limit on participation fees per person per day - £18 for bridge/whist (if played on a day on which no facilities of any kind of gaming (other than bridge or whist) are provided by the relevant club on that day), £1 for other gaming (including poker), £3 where it’s a commercial club. 

 

Duration of club gaming and machine permits

A club gaming permit or club machine permit lasts for ten years unless it ceases to have effect because it is surrendered or lapses. Permits that were first granted under the Act in 2007 will expire in 2017 unless renewed.

However, in England and Wales a club gaming or machine permit that was granted under a fast track procedure (by those clubs with Club Premises Certificates under the Licensing Act 2003) does NOT expire and only ceases to have effect if it is surrendered, cancelled or forfeited or it lapses because the club premises certificate is not in place.  

Whilst fast-track permits do not expire, you may wish to use the opportunity to undertake an audit of those clubs that hold fast-track permits and ensure they are meeting the criteria of a bona fide club and are therefore eligible to hold a CGP or CMP.

There is no fast-track procedure in Scotland, and so all CGPs and CMPs will need to be renewed after ten years. 

A club or machine permit will not cease to have effect whilst a renewal application is pending, or an appeal against a decision not to renew is pending.

Renewal of club machine and gaming permits

An application for the renewal of a CGP or CMP must be made during the period beginning three months before the permit expires and ending six weeks before it expires. So for example, if the club gaming or machine permit was issued on 1 October 2007, the applicant would need to apply for renewal between 1 July 2017 and 20 August 2017.

Renewal process and costs

Although set out in different regulations, the process for renewal is the same in Scotland as in England and Wales unless specified.

The process for CGP and CMP renewal is exactly the same as for a new application. The renewal fee for clubs is also the same as for a new application (£200).

However a club in England or Wales that originally applied for a CGP or CMP under the normal application process (not fast-tracked) because it did not hold a club premises certificate at that time, but has since secured a club premises certificate, will then renew at the fast-track (reduced) fee of £100.

Renewal application form

There is a statutory application (or renewal) form for CGPs or CMPs in England and Wales.   

The application form for club permits in Scotland is slightly different and is available on the Legislation website. The application must be sent to the LA and the police for the area where the premises is located.

We provided guidance on the sort information you should expect to receive with your renewal applications.

And similar permit renewal guidance for Scotland.

We’ve also produced a template renewal reminder letter, which you may wish to adapt to suit your local circumstances.

There are also statutory forms to be used when the renewal permit is issued in England and Wales (Form of club gaming permit and Form of club machine permit). Again these forms are slightly different in Scotland (Form of club gaming permit and Form of club machine permit (Scotland)).  These permits must be kept on the club premises.

Information that should accompany the permit application form

 

Whilst the application form itself does not ask for evidence of how ‘club’ status is being achieved, you must be satisfied that the information provided by the applicant demonstrates that the premises meets the necessary requirements to be either a members’ club/miners welfare institute or a commercial club. See Is a premises a legitimate club? 

The distinction between the two types of club is important as it reflects the type of gaming that is permitted. Genuine members’ clubs can apply for a club gaming permit or a club machine permit, while commercial clubs can only apply for a club machine permit.

Clubs must also demonstrate that they are complying with the statutory codes of practice, namely, the Code of practice for equal chance gaming in clubs and premises with an alcohol licence (August 2014) and the Code of practice for gaming machines in clubs and premises with an alcohol licence (August 2014).

Making a visit to the club

The process for renewal is the same as a new application. You are, therefore, afforded a unique opportunity to visit the premises in question (as once granted, your powers of entry are limited).  

Some CGPs were applied for and granted in error when the first set of permits were issued, and in many cases the applicant only ever wanted to obtain the machine entitlement (in other words a CMP) and not necessarily the unlimited stakes and prizes games that are permitted under CGP.  

We would encourage you to take the opportunity to visit the club premises before granting the renewal, to better understand how the club has been, and intends to continue operating and whether indeed they are applying for the appropriate permit.   

Refusing the renewal of a permit

You may grant or refuse a permit but you may not attach conditions to a permit.

A renewal application can be refused on the same grounds a new application:

  • the applicant does not fulfil the requirements for a members’ or commercial club or miners’ welfare institute and therefore is not entitled to receive the type of permit for which it has applied
  • the applicant’s premises are used wholly or mainly by children and/or young persons
  • an offence under the Gambling Act 2005 or a breach of a permit has been committed by the applicant while providing gaming facilities
  • a permit held by the applicant has been cancelled in the previous ten years
  • an objection has been lodged by the Gambling Commission or the police. 
GLA: Part 12 Rights of appeal and judicial review

If you are in any doubt on receipt of a renewal application for a club gaming or machine permit please consult your local compliance manager.